Microsoft Visio is another stand alone business application that can help create visual presentations that might be able to help people understand data easier. It will remind many people of the graphs process that Excel can do, but it’s a much more powerful program that gives more options for how to show your data. It’s sometimes advertised as being part of the Microsoft Office group, but it’s not included in the Office program so far.

Visio comes with templates of all sorts to help you out if you’re unsure of how to create your own. Some of those templates include diagrams, flowcharts, and database models. But it also allows you to customize your own diagrams once you learn how it all works. You’ll have to get used to its look, though, as it begins by looking like graph paper like what you used when you were taking trigonometry.

One of the good things about Visio is that if you already have your information entered into an Excel spreadsheet or Access database, you don’t have to recreate any of it.

Instead, just pull the information in from the file, or files, in either program that you want to use. And then, if you choose to, you can import your graph, image, or chart into PowerPoint for presentation purposes.

Another strong point of using Visio is that, when information changes in any of your spreadsheets or databases, Visio will automatically update your presentation, unlike Excel or Access, where you’ll have to remember to go back to your graph and add something new. Therefore, it eliminates some steps that help you stay efficient. It even has a feature called Refresh Data in the professional version so you don’t have to do a thing in trying to keep things current.

It also has something else that’s pretty unique. If you’re creating charts that have information from different sources, yet that information is tied together in some fashion, Visio will automatically link that information in your diagram to show those relationships, instead of your trying to figure out how to link your images together. It’s a pretty smart program. You can also work with other people on the same diagram, and set it up so that every person has their own color and you can monitor each person’s contribution and alterations of the project.

Microsoft Visio is a powerful program, but it will take some time getting used to. Luckily, they have tutorials on their site that will help guide you through the process

Microsoft Project 2010 is a project management software which enables users to create, manage and properly organize projects and programs for their organization.  There are, mainly, three applications in the Project Office family: Project Standard 2010, Project Professional 2010 and Project Server 2010.

Project Standard 2010

Project Standard 2010 exhibits certain outstanding features that are helpful in creating and manipulating task schedules and other related data. This includes: Auto-complete, Add or Delete columns or Rows, Text Wrap and Visually Enhanced Timelines.

Project Professional 2010

Project Professional 2010 offers users an entire horde of incredible features that makes project management simpler and easier.

This includes: Creation of Customized Timelines, Easier and Straightforward Scheduling of Projects, Single Entry Mode that enables complete reporting time, Facility to instantly send updates to mobile devices using Microsoft Outlook Web. Enhanced Resource Planning and the Built-in web access that allows teams in various geographic locations to easily collaborate and track the progress of projects.

Project Server 2010

Project Server 2010 incorporates expanded functionality and features of Project 2010, particularly Project Portfolio Management. This cutting-edge feature enables access to multiple projects, review of resources and updation of various tasks. An interesting feature of Project Server 2010 is the built-in integration with SharePoint 2010, which houses all the requisite documents related to a specific project in one location.

This allows users to immediately access the server through local networks or with Virtual Private Networks. With its efficient Document Control System, Content Management System and Controlled user access to documents, Sharepoint 2010 offers a world of benefits to the user.

Microsoft Project 2010 training : Different Options

As Microsoft Project 2010 is a highly effective tool for project managers, it is advisable that companies provide them training on the software application through Meetings, Classroom and Online training classes and Self-study with reference materials. Microsoft Project training courses are often provided at community colleges and computer training centers. This includes a series of sequential classes, right from the basic to the most advanced level. Another preferred alternative for Microsoft Project training is to get self-trained on the application using Microsoft’s website and Instructional books.

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HACCP (Hazard Analysis Critical Control Points) is the main way that almost all Countries in the world use to ensure safer food from our food producing factories and, since 2006, our restaurants, pubs, hotels and other catering businesses. Yet, ignorance prevails throughout the UK and the world on what HACCP is really all about. Even our auditing and inspection organisations have widely different views as to what how it is to be implemented.

HACCP is based on seven principles which effectively state that for any food preparation process we should firstly map out a process flow diagram of the steps involved in making the food. Then, for each process step, we look carefully at the things that could go wrong that might result in the consumer becoming ill or being injured, e.g. the growth of harmful bacteria in the food due to the temperature being too high.

At this stage we then do some risk analysis to assess if the risk is significant or not and if it is we then identify a control measure for the hazard. Having identified a significant hazard we now proceed to implement a control measure and then decide if the hazard is a CCP (Critical Control Point) or not.

A CCP is basically a hazard that if NOT CONTROLLED would make people ill or cause them injury. If we identify the hazard as a CCP then we must set critical limits, e.g. Temperature 1-5oC along with a monitoring procedure and corrective action to be implemented if the critical limits are breached.

So if we look at it HACCP is a logical process that takes us through the process of:

1. Identification of hazards for a given process

2. Decide if each hazard is a significant risk or not

3.

If significant implement a means of controlling the hazard

4. Decide if the hazard is critical to food safety

5. Set levels that are safe for the hazard

6. Implement monitoring

7. Decide on what corrective action to take if the levels are breached

HACCP is easy to explain in terms of an everyday task such as driving your car. If you think of the process of driving down the road. A number of hazards may present themselves, it may be wet or icy outside and these mean that the risk of skidding is higher than normal. Therefore the hazard would be ‘Crash the car due to icy conditions’ . If the road is very icy then the risk would be high and therefore we would want to have a control measure to prevent us crashing. The control measure would be ‘Drive slowly and carefully.’

If we look at the consequences of crashing we could be killed and therefore we have to say this would be Critical and is therefore a CCP (Critical Control Point). We might decide that it is safe to drive in these conditions at a maximum speed of 10 miles per hour; this would be our critical limit. Our monitoring procedure would be to keep an eye on the speedometer to ensure we do not exceed 10 mph. The corrective action is to gently apply the brakes until we are within the speed limits set.

The above demonstrates that HACCP (or at least the principles of it) is something that we all do naturally every single day of our lives (even without thinking of it!) and yet, as soon as we need to consciously apply these same principles to food safety many have difficulty with it.

This process can be daunting to those who have not been trained in HACCP and this is where HACCP Software can help. There are several software solutions around that will give the basics but what most people need is a system that provides:

1. A framework that guides you through the process above

2. Built in training in HACCP that makes sense and is explained in easy to understand terms

3. A built in knowledge base of hazards, control measures, critical limits, monitoring procedures and corrective actions.

The software should come with ongoing support, training and be regularly updated to reflect the ongoing changes in legislation and HACCP.

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